AIATSIS Audiovisual Archive
Collections Management Policy Manual
TABLE OF CONTENTS
1.0 INTRODUCTION
1.1 AN OVERVIEW OF THE COLLECTIONS
1.1.1 The Recorded Sound Collection
1.1.2 The Film and Video Collection
1.1.3 The Photographic Collection
1.1.4 The Works of Art and Artefact Collection
1.2 A HISTORY OF THE COLLECTIONS
1.3 THE COLLECTIONS AND THE COMMUNITY
2.0 VISION
3.0 THE ARCHIVE WITHIN THE STRUCTURE OF AIATSIS
3.1 GOVERNANCE
3.2 MANAGEMENT OF THE AUDIOVISUAL ARCHIVE
3.2.1 Collections Management Unit
3.2.2 Audiovisual Access Unit
3.2.3 Still Image Archiving Services
3.2.4 Moving Image Archiving Services
3.2.5 Audio Archiving Services
3.2.6 Audiovisual Rights Management Unit
3.2.7 Audiovisual Archive Structure
3.3 LEGAL AND ETHICAL FRAMEWORK
4.0 REGISTRATION POLICY
4.1 STORAGE AND PRESERVATION OF REGISTERED MATERIALS
4.2 ASSESSMENT OF REGISTERED MATERIALS
5.0 ACQUISITIONS POLICY
5.1 METHODS OF ACQUISITION
5.2 SIGNIFICANCE
5.3 CATEGORIES OF MATERIAL ACCEPTED
5.3.1 Preferred photographic media and formats
5.3.2 Preferred audio media and formats
5.3.3 Preferred video media and formats
5.4 SUPPLEMENTARY SELECTION CRITERIA
5.5 ARRANGEMENT OF DIGITAL MATERIAL FOR DEPOSIT
6.0 DOCUMENTATION POLICY
6.1 REGISTRATION DOCUMENTATION
6.2 CONDITIONS OF ACCESS
6.2.1 Open access
6.2.2 Conditions apply
6.2.3 Restricted
6.2.4 Other conditions of access
6.3 AUDIO DOCUMENTATION
6.3.1 Collection cards
6.3.2 Preservation register
6.3.3 Collection-level catalogue records
6.3.4 Interim item-level records
6.3.5 Audition sheets
6.3.6 Audio finding aids
6.4 PHOTOGRAPHIC DOCUMENTATION
6.4.1 Collection Cards
6.4.2 Photograph accession register
6.4.3 Collection-level catalogue records
6.4.4 Item-level catalogue records
6.5 FILM AND VIDEO DOCUMENTATION
6.5.1 Video accession register
6.5.2 Film accession register
6.5.3 Collection cards
6.5.4 Film/video catalogue records
6.5.5 Audition sheets
7.0 PRESERVATION POLICY
7.1 PRESERVATION OF AUDIO MATERIAL
7.2 PRESERVATION OF PHOTOGRAPHIC MATERIAL
7.3 PRESERVATION OF MOTION PICTURE FILM AND VIDEO MATERIAL
7.4 PRESERVATION OF WORKS OF ART AND ARTEFACTS
7.5 PRESERVATION OF DOCUMENTATION
7.6 CRITERIA FOR DIGITISATION
7.6.1 Audio digitisation schedules
7.6.2 Photograhic digitisation schedule
7.6.3 Film digitisation schedule
7.6.4 Video digitisation schedule
8.0 ACCESS POLICY
8.1 LEGAL AND ETHICAL CONSIDERATIONS
8.2 MATERIALS RECEIVED WITHOUT A SIGNED DEPOSIT AGREEMENT
8.2.1 Grantee materials
8.2.2 Non-grantee material
8.3 SECRET/SACRED AND PERSONAL MATERIAL
8.4 ACCESS TO THE WORKS OF ART AND ARTEFACT COLLECTION
8.5 PUBLICATION, INCLUDING WEB-BASED USE
8.6 CONSULTATION
8.7 COPYRIGHT PERMISSIONS AND INDEMNITY FORM
8.8 RETURN OF MATERIALS TO INDIGENOUS COMMUNITIES (ROMTIC)
9.0 DEACCESSIONING POLICY
9.1 DESELECTION OF ITEMS ACQUIRED IN ACCORDANCE WITH THE ACQUISITIONS POLICY
9.2 DESELECTION OF ITEMS ACQUIRED BY OTHER MEANS
9.3 METHODS OF DISPOSAL
10.0 CODE OF ETHICS
10.1 FRAME OF REFERENCE
10.2 STATEMENT OF INTENT
10.3 CODE PROVISIONS
10.3.1 Care of the collections
10.3.2 Access to the collections
10.3.3 Personal conduct